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TOKYO INTERNATIONAL PLAYERS (TIP)

COVID-19 GUIDELINES AND PROCEDURES

 

Tokyo International Players (TIP) is committed to ensuring everyone's safety and comfort as we return to live performances. We are therefore implementing the following guidelines and procedures based on conversations with our community of creative artists, our administrative leadership, previous audience members, our performance venue, and Japanese health authorities. We appreciate your cooperation in helping us get back onstage!

 

  • AUDIENCE

    • At point-of-sale

      • Ticket purchasers are asked to:

  • Acknowledge that they and all audience members in their party agree to the guidelines and procedures outlined here.

  • Agree to absolve TIP from any responsibility for tests or other medical expenses incurred as a result of attending the performance.

  • TIP strongly encourages advance reservations and digital payments for all transactions.

  • Ticket purchasers are informed of TIP's refund policy (see below).

  • At the theater

    • Audience members are asked to:

      • Dress appropriately, as the venue will be well ventilated.

      • Use hand sanitizer (provided by TIP) as they enter the performance venue.

    • Surgical masks for audience members (properly worn over the nose and mouth) are strongly encouraged at all times.

    • Anyone who has recently tested positive and/or exhibits symptoms of COVID-19 or other contagious illness (fever exceeding 37.5 degrees Celsius, cough, etc.) is asked to refrain from attending the performance.

    • Audience members are strongly encouraged to limit indoor interaction with others before and after each performance.

    • No concessions will be served. Outside food and drink are not permitted in the performance venue.

 

  • CAST AND CREW

    • During the rehearsal period

      • Cast and crew agree to a liability waiver stating that they are participating in the production at their own risk.

      • Cast and crew are strongly encouraged to receive full vaccination against COVID-19 (three doses at least 14 days prior) before the first in-person rehearsal.

      • Cast and crew are strongly encouraged to use hand sanitizer (provided by TIP) as they enter the rehearsal venue.

      • Surgical masks for crew (properly worn over the nose and mouth) are strongly encouraged at all rehearsals.

      • Surgical masks for cast (properly worn over the nose and mouth) are in principle required at all rehearsals, although exceptions may be made at the discretion of the production team and with the consent of all parties.

      • Cast or crew who test positive and/or exhibit symptoms of COVID-19 or other contagious illness (fever exceeding 37.5 degrees, couch, etc.) are asked to inform stage management and refrain from attending rehearsals.

      • Rehearsals are closed in principle, although observers from outside the production team may be permitted to attend on a case-by-case basis, at the discretion of the production team, in consultation with the TIP COVID-19 Liaison, and pending compliance with the guidelines outlined in this document.

      • Any questions or concerns should be directed to stage management.

    • During production week

      • In the 10 days prior to and during production week, cast and crew are strongly encouraged to refrain from unnecessary exposure to COVID-19 by avoiding large, unmasked gatherings.

      • Surgical masks for crew (properly worn over the nose and mouth) are required at all times.

      • Stage management is responsible for ensuring the sanitization and ventilation of the performance venue before and after each performance.

      • Stage management will maintain an emergency stock of rapid antigen tests at the theater.

    • Beyond

      • Cast and crew are required to inform TIP if they contract or show symptoms of COVID-19 or are deemed a "close contact" up to 5 days after the production closes.

      • TIP will make every effort to contact all cast and crew if anyone involved reports having contracted or shown symptoms of COVID-19 or is deemed a "close contact" up to 5 days after the production closes.

 

  • OTHER

    • Refunds

      • TIP's policy for refunds (including COVID-related refunds) is available for consultation on the TIP website and will be communicated to ticket purchasers at point of purchase and in confirmation emails.

      • Any COVID-related cancellations instigated by TIP will be grounds for full refunds to all ticket purchasers concerned.

    • Means of internal and external communication

      • TIP has established COVID-19 communications liaisons to serve as "point person" for all relevant internal and external communications; the email address community@tokyoplayers.org has been created for this purpose.

  • Theater venue rules and regulations take precedence over TIP guidelines and procedures.

  • TIP reserves the right to revise these guidelines and procedures at any time.

 

[last revised August 16th, 2023]

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